Each Purchase Order has two indicators of where the order is in its life-cycle.

The “Status” is automatically updated by the system and can be one of “Awaiting Delivery”, “Partially Received” or “Received”.

The “Stage” is set manually and can be one of “Draft”, “Entered”, “Sent to Supplier”, “Goods In Transit”, “Goods Arrived” or “Complete”.

(Note: “Draft” is used to indicate that the Purchase Order is not yet a “real” order. It will not appear in “Receive Purchases”, and quantities will not be included in “Quantity on purchase orders” in screens and reports).

(Note: “Goods Arrived” is used to indicate that the goods have been physically received but have not yet been entered into the system as a Purchase Order Receipt).